The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies
1. Identify the proper procurement method and the potential suppliers through the issuance of the appropriate solicitation method (ITB,RFP and RFQ), and subsequently communicate and negotiate for best value for money with international and local suppliers.
2. Design and implement a database to track, monitor, and report on the replenishment of public health commodities and equipment to support the readiness of the global logistics hub in Dubai.
3. Confirm supply requirements and specifications, analyze funding availability, and manage the requisition process to finalize purchase orders.
4. Evaluate and analyze the received offers and recommend the best value for money, ensuring compliance with WHO guidelines.
5. Manage non-staff contractual arrangements, processing APWs and consultant contracts and follow up with GSC and with technical units on delivery of assignment reports, effecting payments, etc.
6. Regularly maintain and update a supplier database in order to ensure the efficient procurement of goods and services, as well as evaluate and record suppliers’ performance.
7. Using GSM, carry out the function of project administrator; entering unit workplans, monitoring availability of funds and financial expenditures according to the approved workplan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the workplan related to the concerned programme.
8. Monitor award expiry dates, alert responsible staff, and liaise with relevant stakeholders regarding necessary actions to extend awards.
9. Responsible for the management of operating expenses including the management and use of petty cash reserves needed to cover all operational running costs related to routine encumbrances.
10. Submission of the UAE VAT refund claim bills to the Federal Tax Authority (FTA) on time and reports the same to EMRO financial department
11. Screen and monitor Global Management System (GSM) HR Dashboard for all staff categories and initiate necessary HR actions on time, follow up with staff members and managers on timely completion of PMDSes
12. Supervise and train the support staff on WHO rules and regulations, provide an initial induction by training staff on GSM, and ensure the finalization of mandatory trainings for the staff.
13. Guide department staff on appropriate contractual modalities and corresponding procedures in compliance with the staff rules and other policies; and on development and processing of HR and activity workplans.
14. Organize the travel of the unit staff, including raising travel requests (TRs) in the General Management System (GSM), security clearance, finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports.
15. Initiate recruitment actions; complete necessary forms; ensure timely finalization of recruitment and selection procedures for additional staff including temporary assignments and consultants.
16. Leave admin for the Dubai HUB staff, record of attendance, initiate leaves instead of the staff, ensure the accuracy of the leave the end of the year, follow up on the planned leaves, verify the requested leaves
Essential: Completion of secondary education, supplemented by certification and training in the field of procurement.
Desirable: University degree in business administration is an asset. Certification through the Chartered Institute for Procurement and Supply (CIPS). Technical training courses in office and/or management related areas.
Essential: At least 8 years of relevant experience in the area of administration (including experience in HR and/or budget) of which at least 2 years exposure to procurement activities.
Desirable: Experience with the procurement and management of public health commodities including medicines, medical supplies, and equipment traditionally procured by WHO. Working experience within WHO or another UN organization is also an asset.
Respecting and promoting individual and cultural differences
Knowing and managing yourself
Creating an empowering and motivating environment
WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French.
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at AED 255,193 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
Interested candidates must apply on-line through our Stellis recruitment system. For assessment of your application, please ensure that: (I) Your profile on Stellis is properly completed and updated;(ii) All required details regarding your qualifications, education and training are provided; (iii) Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.