Viacloud Telecom Hiring for Office Administration Manager at محافظة العاصمة المنامة البحرين Full Time

Required for a Telecom Services Company, an Office Administration Manager to manage Office Administrative and provide HR support for overall operations. Duties include coordination with PRO for employee RP and Visa, HR support activities, Employee Attendance, managing reception and visitors, Courier deliveries, interaction within and outside organization etc.

PRIMARY RESPONSIBILITIES

1. Co-ordination with PRO for renewal of employee work permits, Visit Visa, CPR and misc Ministry co-ordination work for clearances of imported items (TRA, IGA, Ministry of Health etc.)
2. Drafting employee contracts as per standard Template and sending docs for approval by authorized signatories (hand delivery or electronically)
3. Manage employee records like contracts/offer letters, correspondence with employees, Leave records, Attendance etc.
4. Maintaining updated medical insurance benefit for all employees including cancellations/ additions and one time renewal annually etc.
5. Perform employee joining and exit formalities, resignation/termination and employee assets management.
6. Arranging travel bookings for staff going on annual leave or business trips
7. Maintain and update Job description of all employees and safe storage of all employee files in secure media/cloud and ensure proper backup
8. Responsible for office administration, stationary replenishment and pantry supplies replenishment
9. Responsible for managing Reception, external visitors, scheduling appointments.
10. Attend to all incoming calls and make external calls as needed, redirect and answer calls
11. Ensure office cleanliness, ensuring office boy performs tasks as needed
12. Co-ordinate with Sales and Business Support to ensure required assistance for walk-in customers
13. Ensuring office access is confined to authorized persons and office biometric access and office equipment in good working condition
14. Implementation of all safety measures in office including but not limited to Covid-19 and its monitoring
15. Checking the Cars pool register for staff usage, co-ordination for Car Parking and Car Rental company, follow up for servicing or repair needs, company Car registration renewal as required
16. Follow up with office Messenger for collections of cheques, misc documents delivery etc.

KNOWLEDGE AND SKILL REQUIREMENTS

1. Associate degree or diploma with 3 to 5 years Administration experience in similar position
2. Knowledge of Microsoft Office and telephone protocol.
3. Excellent professional verbal and written communication skills (English), Arabic is desirable but not mandatory
4. Attention to detail, excellent organizational skills and safeguard confidential information.
5. Ability to mmaintain good working relationship with all staff
6. Committed and willingness to work a flexible schedule