United Nations Pakistan Hiring for Project Support Assistant Job at Pakistan Full Time

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services, advices and recommendations to governments, migrants and community.

Over the years, IOM has expanded and affirmed its role as the leading Organization assisting the Government of Pakistan to ensure humane and orderly movement of people by devising practical solutions to shifting dynamics of migration, protecting, assisting and supporting vulnerable migrant populations, promoting international cooperation on migration issues and serving as a key source of advice on migration data, research and policy development.

In the area of data, research and policy development, IOM has been specifically supporting Government of Pakistan in providing data and information, including expanding data collection (such as outflow of undocumented Afghan Migrants) and amplifying existing data collected by the Government. In continuation of the support to fulfil the needs for migration data that will be aligned with priority of Government of Pakistan, IOM Pakistan will continue utilizing Displacement Tracking Matrix (DTM) tools and methodology to collect, clean, organize, analyses and store data, and disseminate information on broader area of human mobility that includes internal and international migrant. To support mentioned efforts, IOM will need Project Support Assistant to assist administrative and logistic arrangement of the team.

Under direct supervision of Project Officer (DTM REMAP) and under overall supervision of Program Manager (DTM), the position holder will be responsible for the deliverables outlined on the following duties:

RESPONSIBILITIES AND ACCOUNTABILITIES:

• Provide administrative and logistical support to the DTM REMAP project and fill out the required finance and procurement documents to support DTM REMAP field operations.
• Keep a record and organize all finance and procurement documents submitted, as well as any other documents supporting DTM REMAP project implementation (i.e. project reports, correspondence with / from national authorities, note for files, etc.).
• Monitor existing resources such as DTM REMAP stationery stock and phone credit; estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services for the DTM REMAP staff.
• Provide HR assistance for the operations of the DTM REMAP unit by collecting Curriculum Vitae, shortlisting of the candidates and conducting interviews when field volunteers are requested and required to cover DTM REMAP operations in the field.
• Provide HR assistance in the recruitment of third-party staff for the DTM REMAP unit.
• Follow up with DTM REMAP staff in the timely delivery of staff attendance sheets for further forwarding to HR.
• Follow up with HR on the timely pay to all third-party staff.
• Follow up with field teams and finance unit on the preparation and liquidation of petty cash/cash advance according to IOM procedures and in a timely manner.
• Assist to compile weekly and monthly reports for the units petty cash/ cash advance in a timely manner and with accuracy Regularly updating the sharing the report with the DTM REMAP Project Officer and all the relevant coordinators.
• Assist the unit in the organization of trainings in particular ensuring all the logistics are covered, booking of conference facilities, booking of refreshments and all the materials needed for the trainings.
• Distribute office materials to DTM REMAP staff members as needed and maintain proper records;
• Perform other duties as may be assigned by the supervisor.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

EDUCATION:

• University or Bachelor’s degree in International Relations, Business Administration, Information Management, Social Science, Migration studies, Demographics and population studies, or a related field from an accredited academic institution with two years of relevant professional experience; or
• School diploma with four years of relevant professional experience;

EXPERIENCE:

• Prior experience in data collection especially through interview in person or FGDs.
• Experience conducting field research work using participatory approaches is preferred.

LANGUAGES:

Required:

• Good command of English and Fluency in Urdu is required (oral and written).

Advantageous:

• Working knowledge of other local languages in Pakistan especially, but not limited to, Punjabi and Pashto.

IOM provides equal opportunity to all qualified female and male including the physically challenged candidates.