Top Spaces Hiring for Office Assistant & Receptionist at Dubai, UAE Full Time

Job Description

Top Spaces Real Estate specializes in buying, selling, renting, and leasing properties, with a focus on commercial spaces. We pride ourselves on providing exceptional service with high professionalism, fast response times, and a strong understanding of client needs.

Job Summary:
As an Office Assistant Front Desk Receptionist, you will be the face of Top Spaces Real Estate, providing a welcoming and professional environment for our clients and visitors. Your role will involve handling reception duties, administrative tasks, and supporting our team of real estate consultants to ensure the smooth operation of the office.

Key Responsibilities•Reception Duties•Greet and welcome clients, visitors, and vendors with a friendly and professional demeanor.•Manage phone calls, emails, and messages, ensuring all inquiries are addressed or directed to the appropriate team members.•Schedule and coordinate client appointments for consultants and managers.•Maintain the front desk area, keeping it organized and presentable.•Administrative Support•Assist in data entry, doent management, and maintaining accurate records.•Handle office supplies inventory, placing orders as needed to ensure the office is fully stocked.•Assist in the preparation of meeting materials, presentations, and reports.•Coordinate with facility management for any maintenance and service needs.•Support to Real Estate Consultants•Help prepare property listings, brochures, and marketing materials.•Update and maintain client databases and CRM systems.•Coordinate property visits, inspections, and other client-related events.•Customer Service•Provide clients with initial information about services, properties, and the company’s offerings.•Address customer queries with professionalism, ensuring high satisfaction

Candidate Requirements

Qualifications and Skills•Proven experience as a receptionist, office assistant, or in a similar customer-facing role.•Excellent communication skills, both written and verbal.•Strong organizational skills and attention to detail.•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic CRM systems.•Ability to handle multiple tasks and prioritize in a fast-paced environment.•Friendly, approachable, and professional demeanor.