The Energy Training Centre Hiring for Mid-Level Administrative Coordinator (Immediate Start) at دبي Full Time

Company: The Energy Training Centre – Leading Provider of Professional Development Training

Location: On-Site (with Remote Coordination)

Job Type: Full-Time

The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled Administrative Coordinator to join our team and help manage and coordinate training programs remotely across the globe.

We are seeking an organized and proactive Mid-Level Administrative Coordinator who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.

This role requires immediate availability. Candidates on a tourist visa or those with a cancelled visa who do not need to complete their notice period are encouraged to apply.

Reponsibilities

• Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
• Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
• Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
• Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
• Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
• Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.

Qualifications

• At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
• Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
• Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
• Comfortable using communication tools (Zoom, Teams, Slack) and productivity tools (Google Workspace, Microsoft Office Suite).
• Ability to work independently and manage tasks with minimal supervision.
• Comfortable working remotely with teams and clients from different time zones and cultures.
• Available to start immediately (either on a tourist visa or cancelled visa without the need to complete a notice period).