SITC | الدولية Hiring for Executive Secretary / CEO Office Manager t الرياض السعودية Full Time

Job Location

Riyadh 

Job Objective:

To provide high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring smooth day-to-day operations of the executive office. This includes managing schedules, coordinating meetings, handling communications, and maintaining confidential records to enhance the overall efficiency and productivity of the CEO’s office.

Key Responsibilities:

1. Executive Office Management:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Receive and welcome guests and visitors, arranging meetings as needed.
• Prepare meeting rooms, record minutes, and distribute meeting documentation.

2. Administrative Support:

• Draft and prepare official correspondence, reports, and presentations.
• Liaise between the CEO and internal departments or external stakeholders.
• Follow up on tasks and directives issued by the CEO to ensure timely execution.

3. Records & Information Management:

• Maintain organized and confidential filing systems.
• Handle incoming and outgoing mail (electronic and physical).
• Track ongoing tasks and provide regular status updates to the CEO.

4. Logistical Coordination:

• Arrange travel, accommodation, and hospitality for the CEO when required.
• Manage office supplies and operational needs of the CEO’s office.
• Coordinate with facilities and security teams to ensure a well-functioning workspace.

5. Confidentiality & Professionalism:

• Maintain absolute confidentiality of all sensitive information and documents.
• Demonstrate a high level of professionalism and discretion at all times.
• Represent the CEO’s office with integrity in both internal and external interactions.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration or related field .
• Minimum of 3 years of experience in a similar executive support role, preferably in a corporate or executive environment.
• Excellent verbal and written communication skills in both English and Arabic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Discretion, professionalism, and the ability to work under pressure.

Department:

Office of the Chief Executive Officer

Reporting To:

Chief Executive Officer (CEO)

Salary:

To be determined after the interview, based on qualifications and experience.