Seven Tides Hiring for Senior Property Admin at Dubai, UAE Full Time

Job Description

 

Seven Tides Property Management is seeking an assertive, creative, and inquisitive Senior Property Administrator to join our growing team. We are seeking someone with an entrepreneurial mindset with 3+ years of property experience.
Checking all the required doen submitted and preparing payment summary for the tenant

Preparing and printing contracts with supporting doents to be signed by the tenant

Filing, scanning and uploading all the doents that we have received or given to the client

Salesforce administration – run the SF leasing process from A to Z, adding all doents to related leases

Lead management – adding received leads to SF with comments and commitment dates

Ensure a timely and efficient update of all records on property management software including:
oPubli units including upload of tenant doents
oTenant contracts

Implementing an accurate database and filing system to maintain records of all departmental correspondence, doents and reports

Updating, maintaining and storing departmental and individual employee files and departmental doents in a confidential manner for doentation and record purposes ensuring easy retrieval

Assisting employees with requests on certificates, letters, and salary advance, leave / business, to ensure all administrative support is offered to staff timely and efficiently

Coordinating training nominations for all employees and communication with staff and the Training Section for successful training programs for employees

Handling all internal and external correspondences for the department, ensure follow up and dispatch of the same

Typing of internal correspondence, memos, reports, preparation of presentations seeking inputs from the respective team members

Coordinating and scheduling departmental meetings, prepare meeting agenda, follow up on attendance and record minutes of meeting

Offering general administrative support to Manage members in various projects as and when required

Following up on messages, issues and carry out various administrative tasks through effective coordination thus ensuring completion

Preparation of request for consumables, verification of delivery receipts , follow up on ordering and outstanding short supplied items, ensuring stock levels are monitored in a timely manner and appropriate log is kept on items

Maintaining stationa inventory and records and petty cash flow to ensure that adequate supply of items are maintained at all times

Requirements:
Computer literacy in MS Office – Word and Excel, knowledge in using fax, scanner, photocopier etc

Minimum Experience: 3+ years of experience in property administration field

Job-specific Skills: Telephone Etiquette, Advanced Business English communication and writing skills

Behavioural Competencies: Customer Service Orientation, Effective Communication,

Interpersonal – Skills, Attention to detail and quality, Teamwork, Initiative and Commitment, Continuous Learning

Candidate Requirements