PROCORP Management Hiring for EXECUTIVE ASSISTANT/EXECUTIVE SECRETARY at Manama Full Time

JOB DESCRIPTION

We are looking for an EXECUTIVE ASSISTANT/EXECUTIVE SECRETARY for our client, who is providing its full potential in the core areas of its operations spanning construction, education, real estate, logistics, car rental, hospitality management and training.

RESPONSIBILITIES

• Acts as Executive and Administrative assistant to the Managing Director. Interpret Administrative policy and decisions as explained and directed.

• Takes and transcribes difficult technical dictation if necessary. Prepares reports and records.

• Takes calls and answers inquiries, opens and sorts mail, composes correspondence independently and maintains records and files.

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences,teleconferences, and travel.

• Provides historical reference by developing and utilizing filing and retrieval systems;recording meeting discussions.

• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

KNOWLEDGE & SKILL ABILITIES

• Thorough knowledge of standard office practices, procedures and secretarial techniques.

• Ability to interpret and apply policies and procedures.

• Ability to type, take and transcribe dictation accurately at a reasonable rate of speed.

• Ability to establish and maintain effective working relationships with other employees, officials and clients.

EXPERIENCE

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position

• Graduate with commercial or business school training or equivalent of “A” level educational background with minimum of five years of experience.

• Full Comprehension of office management systems and procedures

• Reporting directly to the Director/Senior Management Level.

Job Types: Full-time, Permanent

Experience:

• Executive Assistant: 4 years (Preferred)