Pathfinder International Hiring for Program Assistant at Karāchi, Sindh, Pakistan Full Time

Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Job Summary

Provides administrative, coordination and technical support to a functional area. Assists the staff in their work to improve the quality and timeliness of routine programmatic data. Enters program or project data into the different databases, sources reference materials for staff and prepares reports, presentations, and other technical and non-technical documents. Supports the functional area with hiring consultants, organizing meetings, and arranging travel.

Key Job Outcomes:

Scheduling Activities:

• Manages and maintains schedules. Plans and coordinates special events such weekly/monthly departmental and company-wide meetings; Facilitates arrangement for international and domestic travel and meetings by developing itineraries and agendas for the CD, booking transportation, and arranging lodging and meeting accommodations for all functional area staff. Maintain Calendar of direct supervisor

Documentation Preparation:

• Supports preparation of correspondence, communications, and departmental communications, reports and logistics documentation for senior management and/or direct supervisor.

Program/Project Tools, Materials Maintenance and Updates:

• Helps direct supervisor for sourcing reference materials.

Records Retention

• Oversees filing, storage and tracking of hardcopy and electronic content and support templates and ensures availability of current information on related subjects, for the direct supervisor

Activities and Events Coordination and Scheduling:

• Coordinates all planning, bookings and logistics for activities and events, including the agenda, calendar, materials, registration with the direct supervisor.

Communication:

Communicates and handles incoming and outgoing calls and electronic communications on behalf of the direct supervisor. Serves as the functional area’s first point-of-contact for internal and external stakeholders.

Education And Work Experience

• Bachelor’s degree
• 2/3 years’ work experience
• Advance knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint
• Quick learner who can adopt new policies, procedures, and online systems.

Preferred Education And Work Experience

Previous experience in a similar position will be of added value

Minimally Required Job-Specific and Organizational Competencies:

• Languages: Good writing and speaking skills using local language and English language
• Communication: Good oral and written communication skills. Foundational knowledge of report writing.
• Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Matrix Management: Ability to work in a matrix organization.
• Confidentiality: Ability to maintain confidentiality on work-related matters.

Other Information:

• Travel required (10% or less)
• Uses cellular and office phone, laptop or desktop computer
• This job description format focuses on the main duties of the position and is not intended to list every potential task or assignment.
• Duties can and will change to meet the changing priorities of the department and organization.

Application procedure / How to apply:

• Interested applicants are requested to include the contact details for at least 3 references in their resume.
• Please submit your application via this website no later than April 30, 2023.

Equal Employment Opportunity Employer Statement

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Safeguarding and Protection Statement

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with us. We expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.