Oil Marketing & Trading International Hiring for Receptionist at Dubai, UAE Full Time

Job Responsibilities

We are looking for a responsible Receptionist to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

 

·        Attend all the incoming calls, responding to them, and transferring the call to the appropriate department.

·        Greet visitors. Register their names and contact details.

·        Schedule appointments and maintain calendars.

·        Booking hotel and restaurant reservations.

·        Collate and distribute mail.

·        Prepare communications, such as memos, emails, reports, and other correspondence.

·        Write and edit documents from letters to reports and instructional documents.

·        Create and maintain filing systems, both electronic and physical.

·        Assist in gathering documents for visa renewals.

·        Aiding the heads in the administration department.

·        Maintain and prepare Local Purchase Order.

·        Supervising office clerk and driver.

·        Dispatch courier shipments (DHL/FedEx).

·        Submit and reconcile expense reports.

·        Monitor and update telephone analysis (Etisalat/DU).

·        Keeping all stationery items in the organization up to date and order for fresh stock.

·        Perform other clerical admin duties such as filing, photocopying, collating, and faxing.

·        Other tasks and responsibility will discuss after joining the team.