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Ocorian Corporate Services (DIFC) Limited Hiring for Corporate Administrator at Dubai, UAE Full Time
Job Description
Client liaison and relationship management
- Take full responsibility for client services on a number of corporate/ private clients;
- Ensure excellence in client service delivery and customer experience;
- Build strong relationships with clients and ensure client matters are handled promptly;
- Ensure that client services are delivered within the set deadlines and as per defined quality standards; and
engage with the clients on an ongoing basis
- Managing client complaints, and providing the solution/escalating
Job management
- Creation of Job Fee set up, credit memos;
- Drafting and issuance of invoices and credit notes;
- Follow up for payment of invoices;
- Assisting with review of Work-In-Progress and in determining writeoffs
Company set up/Migration
- Liaison with authorities to request for online portal admin login
- Drafting all required set up application forms and resolutions/POA to be signed by the client and sending them to the client (subject to RM authorization)
- Uploading all KYC and signed documents on Sharepoint or Filesite
- Completing online application, uploading all required documents on the portal and submit the application online
- Follow up and respond to queries from authorities for initial approval
- Accompanying client for signature of Memorandum and Articles of Association and lease is booked with client and authority
- Follow up with Authorities for the issuance of the license, registration certificate and Memorandum and Articles of Association
- Circulating the license, registration certificate and Memorandum and Articles of Association
- Preparation and submission of post licensing work/requirements
- Inform the client to comply with the post licensing requirements: appointment of auditor, company stamp, letterhead, PSA etc.
Corporate administration
- Preparation of transfer instructions;
- Follow up with bank for swift details;
- Preparation of letters;
- Drafting transfer instructions
Company secretarial services
- Preparation of directors and shareholder’s resolution;
- Preparation and updating of registers and share certificates;
- Application for license renewal, and filing of annual returns;
- Submission of annual financial statements;
- Preparation and circulation of compliance checklist to directors;
- Organisation of board meetings;
- Drafting of agenda, and compiling the board pack;
- Attendance to board meeting as secretary, and providing compliance updates to board as well as taking attendance and recording of the meeting;
- Drafting of minutes of meetings and action points and circulating to the board of directors;
- Application for change in shareholding, officers, company name etc. (including resolutions drafting and online application)
Bank account opening
- Preparation of bank forms for bank account opening;
- Liaison with bank for bank account opening;
- Attendance at meeting with banker and provision of documents and information.
Skills
- Be very fluent in English (spoken and written)
- Be able to engage with clients and build a trusted relationship with them
- Good communication skills
- Have experience in managing a portfolio of clients including private clients
- Have experience into setting up and providing corporate administration companies in all the main free zones in the UAE
Corporate administration covers all aspects that a company requires to be able to operate in terms of finance and administration. These include but are not limited to:
- Drafting transfer instructions/initiating payments;
- Drafting letters; and
- Renewing licenses.
- Having some experience in acting as Company secretary (would be an advantage but not a requirement for the post)
Job Details
- Job Location
- Dubai, United Arab Emirates
- Company Industry
- Corporate Management Office; Accounting; Business Consultancy Services
- Company Type
- Employer (Private Sector)
- Job Role
- Administration
- Employment Type
- Full Time Employee
- Monthly Salary Range
- Unspecified
- Number of Vacancies
- 1
Preferred Candidate
- Career Level
- Mid Career
- Years of Experience
- Min: 2
- Degree
- Bachelor’s degree / higher diploma
- Age
- Min: 23 Max: 40
Education
ICSA , ACCA , Accounting, STEP
Skills
Be very fluent in English (spoken and written)Be able to engage with clients and build a trusted relationship with themGood communication skillsHave experience in managing a portfolio of clients including private clientsHave experience into setting up and providing corporate administration companies in all the main free zones in the UAECorporate administration covers all aspects that a company requires to be able to operate in terms of finance and administration. These include but are not limited to:Drafting transfer instructions/initiating payments;Drafting letters; andRenewing licenses.Having some experience in acting as Company secretary (would be an advantage but not a requirement for the post)
Job Details
Job Location
Dubai, United Arab Emirates
Company Industry
Corporate Management Office; Accounting; Business Consultancy Services
Company Type
Employer (Private Sector)
Job Role
Administration
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1
Preferred Candidate
Career Level
Mid Career
Years of Experience
Min: 2
Degree
Bachelor’s degree / higher diploma
Age
Min: 23 Max: 40