Industry: Other City/Country: Jebel Ali, United Arab Emirates (UAE) Location: Jebel Ali, Dubai
Immigration processing/coordination with ADOS for both VTSA & VFS administrative task and visit to Immigration office when required.
Manage all activities related to the relocation/repatriation process, including those performed by third parties. Provide continuing advice and support, maintaining regular contact throughout the assignment.
Working time :
Maintain and update leave days, absent, including sick leave in our data base, make sure that they’re all up to date.
Monitor monthly OT provided by operation team and to make sure it’s correct and submitted on time for payroll processing.
Communicate with other employees, departments, applicants for purpose of providing information and assistance concerning employment, procedures, personnel records, and related legal requirements.
Maintains manual and electronic documents, personal files and records (e.g. personnel records, employees list) for the purpose of providing accurate information.
Responds to written and verbal inquiries from variety of internal and external sources (e.g. administrators, labors, banks)
Manage/support daily routine admin job related to all employees including VTSA & VFS remotely/that includes travel booking, organizing necessary arrangement for travelers either local or international.
Administer Purchase Request (PR) related to all admin task, supplier invoices.
Validate /review invoices submit by all different suppliers.
Review monthly Etisalat invoices and make sure it is consumed for business related purposes. Anything above the normal should be communicated to head of department.
Serve as a backup when PRO is on leave => able to manage PRO job related/ministries/ and other governmental job related.
Scope: HR management of VME staff which includes commercial and supply chain teams of OCTG and PPD, but also Field Service teams, shared services like sourcing and financial/controlling teams.
A particular aspect of the mission is to ensure a strong control and implementation of Vallourec UAE HR policies, as well as a piloting of VME competencies to ensure we maintain the skills of the company.
Skills and Knowledge
Experienced in visa and other transactions, knowledge of JAFZA and UAE Labour Law.
Well-developed skills in written and spoken English.
Microsoft Office and computer literacy a must
Able to work under pressure to demanding time pressures and to meet deadlines
Able to work under own initiative and as part of a team
Strong verbal and written communication skills.
High level of professionalism and personal presentation always
Able to understand and adapt to cultural sensitivities