Middlesex University Dubai Hiring for Student Records Assistant at دبي Full Time

• Ensure student information on MISIS is accurate and up to date including programmes, module registrations and the general student records change management.
• Using MISIS reporting, and other methods, to establish and maintain data quality assurance processes.
• To monitor student data for accuracy and completeness and to take pro-active action to implement data improvements, with a full understanding of the wider impact of any data changes.
• Ensure module, programme and subject information on MISIS is up to date and accurate.
• To provide curriculum data reports and to undertake curriculum data validation and monitoring of curriculum data quality.
• Assist the implementation of deferral and extenuating circumstances process, maintaining MISIS records, offering regulatory advice and guidance to staff and students, and liaising with assessment boards at the home campus.
• Assist the Dubai Academic Registry with the implementation and development of student information and administration systems to meet the requirements of programme support, including third-party software packages that integrate or interact with the system.
• Coordinate collaborative activities between professional services and programme teams so that all aspects of Learning and Teaching role descriptors are supported.
• Be responsible for the accuracy, integrity and quality of student record data, to enable regulatory data return, and to produce management information data to support strategic planning and operational delivery across the University.
• Coordinate training on an ongoing basis to relevant members of staff, and specific stakeholders.

Additional Duties

Administrative

• Assist management of department-level budgets as necessary in line with the University’s Financial Regulations.
• Coordinate regular and ad hoc processes via department-level planning.
• Assist the management of the relevant areas in the University’s risk register.
• Coordinate new staff induction, orientation, and training sessions.

General

• Communicate effectively and regularly with faculty members, students, and professional services in home and other branch campuses.
• Promote and maintain safety in the workplace.
• Participate in and contribute to the work of various project groups and continuous improvement teams, as required.
• Participate in and contribute to relevant staff development activities and develop new skills and competencies to meet the changing needs of the service.
• Undertake any other duties commensurate with the grade of the post as requested by University management.

RequirementsQualifications Required

• Relevant degree qualification
• Related and appropriate practical experience in a University environment

Disposition

The post holder will need to be calm and effective in dealing with staff and students of the University and efficient in dealing with external parties.

The post holder will need to be able to represent the University externally and internally in line with the role and the needs of the University.

Knowledge, Skills And Experience

Essential:

• A recognised undergraduate qualification in a relevant discipline
• High level of writing skills and presentation skills for formal reporting documentation
• Advanced knowledge of spreadsheets, databases, presentation software, and statistical programs
• Excellent teamwork and human relations skills
• Strong administrative skills with an emphasis on attention to detail, process efficiency and a thoroughness in completing the work
• Able to work with confidential material with thorough discretion
• Proven ability in successful project management in a deadline driven environment, through multi-tasking, and prioritising

Desirable:

• Knowledge of/experience with application of/ or training in student record management systems
• Previous experience in a University or College environment

About Dubai Academic Registry (DAR)

Dubai Academic Registry plays a key role in underpinning compliance and regulatory aspects of Middlesex University Dubai’s programme and student lifecycles. Dubai Academic Registry is responsible for Student Record Administration, Assessment and Regulations, Curriculum Management, MISIS Records Administration, Programme Planning Administration, and the campus-level academic calendars.

The intent of this job description is to provide representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.