Marriott International, Inc. Hiring for Purchasing & Cost Controller Supervisor at Dubai Full Time

POSITION SUMMARY

Negotiates with suppliers and verifies and authorizes purchase requisitions and purchase orders. Advises other departments on purchasing procedures. Manages the day to day operation of the hotel’s web based procurement system – Birchstreet and is the champion for the three hotels. Coordination and processing of beverage stocktaking and production of F&B cost of sales reports fo inclusion in the hotel’s monthly P&L reporting.

CRITICAL TASKS

Managing Supplier and Vendor Relations

• Negotiates with selected suppliers and obtains quotations.
• Coordinates and arranges site visits with contractors and end-users for obtaining necessary quotations.
• Keeps close and frequent contact with suppliers to maintain up-to-date market and product information
• Identifies and selects reliable and regular suppliers for daily food and beverage purchasing based on regular quotations.
• Attends and participates in food tasting panel for food and beverage evaluation and vendor selection.
• Prepares and negotiates contracts with selected suppliers
• Prepares and maintains a register of all hotel contracts with timely follow ups on renewal of insurance covers notes and contracts
• Attends exhibitions/seminars for sourcing new suppliers and products with better price-performance.
• Persuades suppliers to offer or extend rebate program.

Procurement Activities

• Verifies and authorizes procurement orders
• Places orders and expedites deliveries
• Prepares tender invitations and executes tender openings for selected items and compares tenders for procurement decisions
• Sources alternative products with competitive prices, while striving to maintain better or comparable quality, standards and services.
• Explores opportunities for green procurement and actively participates in the recycling program.
• Provides suggestions to other departments to achieve cost savings while still fulfilling their requirements.
• Efficientinmarketbuying technique,fooddistributionsystem, HACCP,choosing therightsupplieratthebestpossibleprice,expeditingordertohavetheproductreachthefacilityattherighttime.
• Toensureallmaterials neededbythe3hotelsareavailablealltimesbasedonbestqualityatthebestpossible price.
• Preparing/trackingofsaving reportonmonthly basis.
• Toensureeveryservicecontractisrenewedbyfollowingtendering process,andfinalizethecontractbyfollowingproper checklistproposedbyuserdepartment.Andnegotiationwithsuppliers.
• Coordinate and participate in the monthly beverage stock take and reconciliation process for the two aloft properties.
• Prepare and issue on a minimum basis of two times per week, a flash food cost report to the Head Chefs of the two Aloft properties and copy the Senior Management.
• Provide assistance as required to address issues identified in the flash food cost reporting or monthly beverages stocking / close processes.
• Produce the monthly F&B close reports and provide to the Assistant Director of Finance for reporting in the hotel’s P&L close process.
• Ensure to compliance with SOP/LSOP, LAP (Lite audit pack ) and ISRA (International summary risk assessment
• Coworker Relationships – Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
• Customer Relationships– Develops and sustains relationships based on an understanding of customer needs and actions consistent with the company’s service standards
• Global Mindset -Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential.
• Organizational Capability -Evaluates and adapts the structure of organizational units, jobs, and work processesto best fit the needs and/or support the goals of an organizational unit
• Daily F&B Market List process
• Capex project execution as per Marriott Standards, Bidding Procedures.
• To comply with Contract Administration standards and requirement