Marcap Hiring for Document Controller- Operations Coordinator at أبو ظبي Full Time

Document Control

• Maintain and manage all operational documents, ensuring accuracy, version control, and easy retrieval
• Ensure timely distribution of documents and records to relevant stakeholders
• Maintain confidentiality and integrity of sensitive operational documents
• Support audits and inspections by preparing and providing necessary documentation
• Maintain accurate records of compliance activities, audits, and training sessions

Operations Coordination

• Assist the Director – Operations in daily planning and coordination activities
• Distribute tasks among the operations team based on project requirements and team workload
• Follow up on assigned tasks to ensure timely execution and closure
• Consolidate updates and progress reports from UAE and KSA teams
• Prepare and maintain project schedules, tracking milestones and deliverables
• Coordinate with service providers for LSA/FFA and others when required
• Prepare several reports for activities/tasks when required
• Compile different tracker reports as required
• Coordinate with port authorities when required

Interdepartmental Communication

• Act as a liaison between the Operations division and other internal departments (Technical, HR, HSEQ, Admin, Procurement & Inventory, Finance, Saudi Marcap, etc)
• Support coordination of cross-functional tasks, meetings, and approvals
• Ensure smooth flow of information and timely resolution of pending matters
• Prepare presentations, reports, and correspondence as required by the Director – Operations
• Provide administrative support in meetings, project tracking tools, and follow-ups
• Handle any other ad-hoc assignments as delegated by the Director – Operations
• Perform any other relevant tasks that may be directed/ assigned by the immediate superior

Requirements

• Bachelor’s degree in Maritime Studies or equivalent
• Min. 3 years of relevant experience in the Marine industry in UAE

Skills:

• Excellent analytical & problem-solving skills, with the ability to identify & address issues proactively
• Exceptional attention to detail, organized & have time management skills
• Effective communication & interpersonal skills. Should be reliable & trustworthy
• Proficient in using MS Office and other relevant software for documentation and data management
• Ability to work independently, exercise good judgment, and make appropriate decisions

Strong leadership and interpersonal skills