Job Summary:

The staff serves as a Driver of the Ipas Pakistan Head Office with responsibility for assuring fulfilment of the needs for transportation. The Office Driver is required to travel to different provinces/divisions/districts of Pakistan as and when required. The driver makes sure that his duties are fulfilled with full care preserving the confidentiality of all matters related to Ipas Pakistan operations.

Primary Responsibilities:

Driving

• Carries out driving duties as instructed by Administrative Coordinator.
• Practicing safe driving habits and drive vehicle for official travel and business, and as requested by the Supervisor
• Maintain high standard of service to both internal and external guests.
• Following all safety regulations and standards, that include the road and traffic laws and regulations of the Islamic Republic of Pakistan
• Accurately following routes, maps, and directions
• Following schedules and rerouting in timely manner when faced with traffic or congestion
• Checks weekly vehicle schedule for the office (missions, transport needs) prepares necessary plans / arrangements, reports on changes and updates supervisor of changes in a timely manner.
• The driver must ensure that he is in possession of a valid driving licence

Car Security & Maintenance

• Ensure vehicle (exterior and interior) is kept clean, tidy and in good working condition at all times
• Ensure vehicle is always kept secure.
• Provide regular/day-to-day maintenance checks for the vehicle, that include check oil, water, battery, brakes, tyres, etc.
• Maintaining vehicle by perform minor repairs if necessary and ensuring general repairs are carried out properly by official manufacturers specifications
• Prepare and record vehicle spare parts inventory
• Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage, (Vehicle Logbook and Vehicle Fuel Forms) at end of each month
• Assist Administrative Coordinator to ensure vehicle insurance and registration is updated according to schedule
• Maintain daily Car Logbook that may consist of mileage, cargo and passenger reports, log official trips, gas consumption etc on daily basis and report it to the Administrative Coordinator
• Completing documentation such as logs.

Security

• To ensure the safety and security of the vehicle and the passenger by practising safe driving habits report to supervisor any observed irregularities.
• To routinely check office and the parking area and report immediately all security incidents to the Administrative Coordinator.
• Reports any accident or driving incident, even minor to Administrative Coordinator as quickly as possible and completes necessary reports
• Unauthorised persons should never be taken into an Ipas vehicle.
• Always carries mobile phone, switched on and charged.
• The payment of speeding, parking and other road traffic offence fines will be driver’s responsibility.
• The driver should note that when he is personally responsible for an accident, a sanction could be imposed.

Administrative & Logistics Support

• The driver is responsible for all loading and unloading of goods into vehicle and ensures their security and condition while in the vehicle
• Photocopying, filing, handling mail, delivering goods and correspondences, carrying parcels, packages, and delivery (letters cheques, visas, minor procurements, etc.) and collection of official documents as per required however driving should be taken as priority.
• Assisting in logistic arrangement of meetings, trainings, and workshop activities as and when needed.
• Perform any other work-related duties and responsibilities that may be assigned by the line supervisor.

Minimum Requirements:

• Pakistani national
• Minimum 10 years of schooling/Matric pass
• At least 3-4 years of professional experience working as a Driver in an office environment
• Previous experience of working with any I/NGO or development sector organization is preferred
• Ability to follow verbal directions, read maps, follow GPS
• Ability to drive car, has valid driving license and clean driving records
• Able to adapt to changing schedules or routines

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.