IFZA – International Free Zone Authority Hiring for Document Controller at دبي Full Time

The Document Controller will manage the document lifecycle, ensuring accuracy and compliance, while facilitating efficient document distribution. The Document Controller will organize data repositories, enforce version control, and collaborate across departments, ensuring seamless information flow while maintaining confidentiality and data security.

Job Responsibilities:

• Document Management: Overseeing the entire lifecycle of documents, from creation to archiving or disposal. This includes handling various types of documents such as contracts, material submittals, drawings, reports etc.
• Document Control Systems: This involves creating and managing file structures, ensuring proper version control, and facilitating document retrieval.
• Document Review: Coordinating the review and approval process for new or revised documents. Ensuring that documents follow the organizations established formats, templates, and naming conventions.
• Document Distribution: Facilitating the distribution of documents to relevant stakeholders or departments while maintaining confidentiality and security as required.
• Document Archiving: Properly archiving and storing documents according to company policies. Ensuring easy retrieval of archived documents when required.
• Quality Control: Ensuring that all documents are accurate, complete, and comply with relevant standards, regulations, and internal policies.
• Document Retrieval: Facilitating quick and efficient access to documents for authorized personnel, reducing search times and improving workflow efficiency.
• Communication: Collaborating with various departments and teams to collect, review, and disseminate information effectively.

Requirements

• High school diploma, GED or suitable equivalent
• Minimum 5 years’ experience as a Document Controller within a UAE Contracting company or similar.
• Organization: Creating and managing an efficient document system.
• Attention to Detail: Precise document categorization and version control.
• Communication: Collaborating and supporting teams.
• Technical Proficiency: Using document management tools.
• Analytical Thinking: Improving workflows and processes.
• Compliance Knowledge: Meeting standards and regulations.
• Confidentiality: Handling sensitive data discreetly.
• Problem-Solving: Resolving document-related issues.
• Time Management: Handling tasks and deadlines.
• Team Player: Collaborating across departments.

Benefits

• International team (over 50 nationalities)
• 24 annual leave days
• Annual flight home
• Life insurance plan
• Medical insurance plan (with the option to upgrade at your own cost)
• Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
• Invitations to participate in various company functions, staff events, and department team building events
• Opportunities to learn, develop and grow with the organization
• Being part of a motivated team and Moving-Forward-Company-Culture