HSHome | Holiday Homes & Interior Design Hiring for Administrative Assistant at دبي Full Time

Administrative Assistant (70% Remote / 30% On-Site)

Location: Dubai, UAE (mandatory residency)

Job Type: Full-time

Company: HSHome

About Us:

HSHome is a creative and fast-growing company based in Dubai, specializing in holiday home management and interior design. We offer complete solutions for property owners and investors — from custom furnishing packages to short-term rental operations. Our mission is to turn spaces into beautiful, functional, and profitable homes, combining design expertise with premium hospitality.

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our projects. This role is 70% remote and 30% on-site and requires someone currently based in Dubai, available to occasionally assist in person with deliveries, permits, or meetings when needed.

The ideal candidate is detail-oriented, reliable, and capable of working both independently and as part of a team. You’ll be involved in organizing project files, managing admin tasks, communicating with guests and suppliers, and supporting purchases and logistics.

Key Responsibilities:

• Project & Admin Coordination:

• Maintain organized files, invoices, and documents (digital and physical).

• Keep Excel and Google Sheets updated with budgets, purchases, and timelines.

• Assist in scheduling meetings, deliveries, and contractor visits.

• Help coordinate permit applications and follow-ups with relevant authorities.

• Purchases & Logistics:

• Support online and in-person purchases for design projects.

• Track and confirm deliveries.

• Occasionally visit sites for document submission or to receive deliveries (as required).

• Guest & Supplier Communication:

• Help manage guest communication for holiday homes (check-ins, inquiries, basic support).

• Liaise with suppliers and contractors for quotations, orders, and updates.

• Travel & Scheduling Support:

• Assist with booking flights, travel arrangements, and calendar coordination.

Requirements:

• Must currently reside in Dubai with availability for occasional in-person work.

• Previous experience in admin, project coordination, or executive assistance.

• Proficiency with Microsoft Excel and Google Workspace tools.

• Excellent organizational and time management skills.

• Strong communication skills in English (written and verbal).

• Ability to work independently, with strong follow-up skills.

• Familiarity with the interior design or holiday home industry is a plus.

• UAE driving license is a bonus but not mandatory.

Why Join HSHome?

• Be part of a growing brand shaping some of Dubai’s most stylish interiors and holiday homes.

• Work in a dynamic environment where no two days are the same.

• Flexible working structure with clear goals and exciting projects.

• Growth potential and involvement in creative and entrepreneurial projects.