Howden Hiring for Logistics Support coordinator Job at Dubai Full Time

The Big Picture

Howden are a global engineering business who focus on providing clients with industrial products that help multiple sectors improve their everyday processes. Howden’s core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.

As a Logistics Support coordinator – HTME*, you need to work in a proactive manner for day-to-day functions of Logistics & purchase such as send inquiries to approved vendors, logistics service providers, receive quote, review of quote, negotiation of price, lead-time, shipping & payment conditions through project execution and support customer, proposals, sales, service and parent business units.

What Needs To Be Done?

• Completion of vendor approval process and maintain approved vendor list.

• Review of Order confirmation from Howden & Non-Howden suppliers, issue Order Confirmation to customers, monitor readiness of material with suppliers, receive shipping documents, preparation of shipping documents in line with customer order, shipping conditions (Incoterms 2020), issue draft shipping documents to customer, obtain approval, communicate with Suppliers, Customers & Nominated forwarders to arrange collection of cargo on a timely manner.

• Preparation of documents related to import/export (inbound & outbound) shipments (Invoice, delivery/packing note, customs delivery advice, issue instructions for Airway Bill, Bill of Lading, Certificate of Origin from Chamber of Commerce, attestation of documents from Chamber of Commerce, consulate/embassy etc.

• Reconcile supplier invoice, coordinate with Finance to complete invoicing against customer/sales order.

• Plan and coordinate with suppliers for ‘ON TIME DELIVERY’, review, plan and schedule monthly sales forecast & order execution, review of OTD and apply measures to improve OTD etc.

• Preparation of DRAFT documents for Documentary Credit/Letter of Credit (UCP600), CAD (URC 522), review of LC SWIFT, preparation of LC/CAD related documents, presentation of documents with bank, communicate with applicant and bank, handle LC discrepancy notification etc.

• Coordinate with After Market (AFM) proposal, sales & service team as well as Parent business units

• Coordinate with customer/agent/end user for post order concerns such as expediting order execution, material discrepancy, warrantee issues etc.

• Ensure adherence to company environmental, health and safety standards in compliance with company policies to ensure a safe working environment and the minimisation of environmental impact.

What Do You Need To Bring?

• A strong commercial mind-set and experience within entire Supply Chain functions.

• Degree in a relevant field advanced MS Excel, word, PowerPoint, ERP.

• Hands-on experience in day-to-day functions of post sales, procurement, and logistics processes.

• Proactive hands-on attitude combined with customer-oriented mindset and sense of responsibility

• Ability to organize, prioritize and manage multiple tasks simultaneously.

• Works with guidelines provided by sales team and service manager.

• Maintain close contact with vendors, customers/Howden’s regional sales agent, logistics service providers

• Target and achieve on time delivery performance.

• Implement measures to reduce order backlog.

• Negotiate and achieve competitive logistics service charges (freight).

• Presentation of LC document on time.

• To achieve ‘Zero’ level DC/LC discrepancy documentation.

• Excellent Problem solving ability

• Consistent prospecting self-motivated with a high energy level.

• Proven experience in handling multi-tasking especially procurement, logistics and inside sales functions.

• Market & customer knowledge in GCC-MENA region in terms of customs/logistics procedure.

• Good listener and effective enquirer.

• Good communication skills at all levels, written and verbal

• Ability to work under pressure and to tight deadlines

• Integrity, high moral and ethical standards.

What Will You Get in Return?

You will have the opportunity to work for a global engineering organisation in a challenging and dynamic role with great development opportunities. We offer a competitive salary along with a great benefits package.

The advantages of working at Howden:

Worldwide business – Liaise with our colleagues in 27 countries.

We offer global and local opportunities – 6000 employees and world leading engineers, who create cutting edge developments – You will be a part of over 160 years of innovation and development that continues today with our digital solutions. At Howden we have a strong corporate identity and purpose – You will be a member of our team, shaping the future of the world and tackling some of the most pressing issues facing the planet.

Our products and organisation are Revolving Around You – Our culture promotes individual development to enhance our most important asset – our people.

• HTME: Howden Thomassen Middle East FZCO