Hirestaffai Hiring for Administrative Assistant at Pakistan Full Time

About the Company:

Hirestaff.ai is a leading global talent acquisition and staffing solutions provider, specializing in connecting businesses with top-tier professionals across various industries. We take pride in our deep industry expertise, cutting-edge technology, and personalized approach to recruitment. At Hirestaff.ai, we’re committed to building long-lasting relationships with both clients and candidates, ensuring the perfect match for every role. We foster a collaborative and supportive work environment where our team members are empowered to excel and make a real impact in the world of talent acquisition.

About the Client:

Our Client is a Property Management Company in Houston, Texas.

About the Role:

The Administrative Assistant will provide high-level administrative and organizational support to ensure the smooth and efficient operation of office and property management functions. This position plays a key role in maintaining organized systems, supporting vendor relations, assisting with financial reporting, and coordinating project documentation. The ideal candidate is proactive, detail-oriented, highly organized, and skilled in Microsoft Office applications. This role requires excellent communication, time management, and the ability to manage multiple priorities with minimal supervision.

Responsibilities:

Administrative Support:

• Organize and maintain an online office filing system to ensure accessibility and proper documentation.
• Provide general administrative support, including scheduling, correspondence, and document preparation.
• Assist with coverage duties when required in the office.

• Vendor & Contract Management:
• Maintain and update all vendor-related files and records.
• Assist with vendor contract administration, including renewals, compliance tracking, and digital organization.
• Support communication between vendors, management, and other departments.

Financial & Billing Support:

• Assist with billing processes, including invoice reviews and data entry.
• Support financial reporting by gathering, organizing, and inputting data as needed.
• Maintain accuracy and confidentiality in handling financial information.

Other Duties:

• Provide support in all areas typically handled by an administrative assistant, including office coordination, document formatting, and data management.
• Perform other duties assigned to support the overall operations and efficiency of the team.

Qualifications:

• Proficient in Microsoft Excel, Word, and Outlook; experience with shared drive systems or cloud storage (e.g., SharePoint, OneDrive, Google Drive) preferred.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and maintain confidentiality.
• Experience with vendor coordination, financial data entry, or project support is highly desirable.

Work Environment:

It is a remote position, and the working Hours will be 8:00 am – 5:00 pm, 5-Days work week.