The UAE Esteem developer is looking for a dynamic person in the real estate industry.
Manages the day-to-day operational and administrative activities of the Vice-President by setting and monitoring her schedule, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following up to ensure timely responses; preparing for meetings and arranging teleconferences often over different time zones.
Receives and prioritizes VP’s correspondence and takes action in drafting correspondence, and forwarding for action, and/or distributing for information. Responds to the VP’s electronic mail as requested by the VP (through manually forwarded messages, not through direct access to the mailbox).
Obtains, compiles, and extracts information from files, publications, the internet, Centre databases, and other sources to prepare documents and briefing papers.
Contributes to managing information of the unit by serving as the SharePoint site administrator.
Organizes meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Following the meetings, drafts minutes and circulates to participants.
Prepares all aspects of VP’s travel, from travel approval to preparing expense reports, trip program, and the first draft of the trip report, etc. Assists in the preparation of expense reports of other employees in the VP’s office.
Issues purchase requisitions for supplies and equipment, dialogues with the Procurement Management unit on product alternatives, and reviews requests for payments.
Good appearance and presentable, excellent communication skills.
Excellent organization, outstanding research skills
good time management, customer-oriented, and ability to do multi-tasking.