Main responsibilities and tasks:

• Act as the point of contact for internal and external clients
• Handle office supplies and purchases & maintain office assets and their security
• Prepare monthly documents like telephone bill claims, courier bill claim, office supplies invoices etc.
• Coordinate with the Office Assistant for daily collection and distribution of couriers when required
• Provide general administrative support: General office / reception administration including answering the phone, directing calls, taking messages and clerical support including mailing, scanning, faxing and copying
• Handle office / building management related work
• Oversee cleaning staff
• Management and record keeping of couriers + third party shipments;
• Open, sort and distribute incoming correspondence
• Maintain & order office supplies
• Schedule, book meetings, travels and appointments
• Office Contracts & Renewals follow up
• Coordinate IT matters
• Update and handle invoices related to petty cash, cheque, and company card management
• Coordinate and control payment of monthly office bills, i.e. rent, internet, hosting services
• Hotel sourcing as well as coordinate international travel arrangements including processing of visas for international travel
• Compile and edit presentation details alongside Senior Admin Assistant
• Exercise judgment and make decisions to promote smooth workflow and prioritization for Drivers
• Create, organize and manage various SharePoint sites and shared drives

Candidate’s Profile:

Experience

2+ years of hands on administrative support

Skills

• Strong knowledge of English – Written and verbal
• Excellent interpersonal and organizational skills:
• Communication skills: Maintain fluid relations internally as well as externally
• Analytical skills/attention to details: Deal with figures – expense notes, expense reports by being accurate and detail-oriented
• Multitasking: Ability to successfully manage multiple, competing priorities to meet deadlines
• Ability to work independently, as well as collaborate in a team environment
• Reliability, flexibility, and approachability
• Time management skills: Accurately estimate the action timeline and deliver it in the right time
• Problem-solving skills: Always willing to find the appropriate solutions

Qualifications

• High School degree; additional qualification as a Receptionist or Administrative assistant will be a plus
• Proficiency in MS Office (MS Word, MS Excel ,MS Outlook and MS PowerPoint)

Compensation and Benefits:

• Office timings: Monday through Friday 9am to 6pm
• Salary will depend on the candidate’s experience
• Vacation days: 25 business days
• Medical insurance fully paid
• Annual Ticket

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