Flip International Dubai Hiring for Private Office Executive Assistant at Dubai, United Arab Emirates Full Time

Our client is looking for an arabic speaker, multi-lingual and efficient Executive Assistant.

The Private Office Executive Assistant provides high-level administrative support to the executive, ensuring smooth operations of the private office.

This role involves handling confidential information, managing schedules, coordinating travel, and acting as a liaison between the executive and internal/external stakeholders. The ideal candidate is highly organized, proactive, and capable of managing multiple tasks efficiently.

Multi-lingual speaker (Arabic is a must and preferably know how to speak french)

Key Responsibilities:

Administrative Support:

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion.
• Screen and direct phone calls and distribute correspondence.

Travel Coordination:

• Arrange complex and detailed travel plans, itineraries, and agendas.
• Coordinate and ensure the executive’s travel runs smoothly, including accommodations, transportation, and necessary documents.
• Accompany the executive on business trips as required.

Meeting and Event Management:

• Organize and coordinate meetings, conferences, and other events.
• Prepare meeting agendas, take minutes, and ensure follow-up on action items.

Communication Liaison:

• Act as the point of contact between the executive and internal/external stakeholders.
• Handle inquiries and requests, and resolve issues promptly and efficiently.

Office Management:

• Maintain and ensure the office environment is organized and efficient.

Project Assistance:

• Assist with special projects as assigned by the executive.
• Conduct research, compile data, and prepare reports for review if needed

Qualifications:

Education and Experience:

• Bachelor’s degree
• Minimum of 5 years of experience as an executive assistant or in a similar role.
• Multi-lingual speaker (Arabic is a must and preferably know how to speak french)

Skills and Abilities:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and handle multiple tasks simultaneously.
• High level of discretion and confidentiality.
• Ability to travel as required.

Work Environment:

• Flexibility in working hours to accommodate the executive’s schedule and travel needs.