Eyewa Hiring for Junior Personal Assistant / Admin Assistant Job at Dubai Full Time

Junior Personal Assistant / Admin Assistant

We are looking for a junior PA / Admin Assistant to provide administrative support our CEO’s. To do this role properly you should have a detailed understanding of the full Microsoft Office and Google Suite, be extremely fast at solving problems and have experience as an administration assistant in the past.

Junior Personal Assistant / Admin Assistant Responsibilities:

Organize and schedule appointments and meetings

Produce and distribute correspondence via email or internal communication portal

Order office and pantry supplies

Book travel arrangements when necessary

Submit and reconcile expense reports

Submit medical claims to insurance provider

Provide general support to office staff

Research and create presentations for meetings

Generate reports on various subjects

Ensure all office repairs and maintenance issues are dealt with timeously

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Attend to any immigration issues where needed

Organize travel arrangements when requested – flights, hotels, car

Book conference rooms for management meetings; catering where needed

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone, or face to face inquiries

Manage staff appointments with management

Photocopy and print out documents on behalf of other colleagues

Confirm restaurant reservations for senior staff where needed

Junior Personal Assistant / Admin Assistant Requirements:

Proven relevant administrative support experience.

In-depth understanding of entire MS Office and Google Suite

High school diploma.

Ability to organize a daily workload by priorities.

Must be able to meet deadlines in a fast-paced quickly changing environment.

A proactive approach to problem-solving with strong decision-making skills.

Professional level verbal and written communications skills.