Elegancia Healthcare Hiring for Admin Assistant Job at Doha Full Time

To be the primary point of contact for internal and external constituencies on all matters pertaining to the immediate superior, handling information requests, performing clerical functions and fulfilling all administration requirements assigned.

Main tasks and responsibilities (the position exist to perform the below tasks and essential activities)

• Contribute to the development and execution of the department’sshort to mid-term plans to ensure alignment with the division’sstrategic priorities and contribute to the development of annual business plans for the assigned areas of responsibility to support the achievement of financial objectives.
• Monitor, control and report key performance indicators related to the department, to track performance and recommend corrective actions.
• Manage the performance management, career progression and activities of direct reports by setting annual objectives, identifying training opportunities, mentoring, coaching and providing constructive feedback to improve their performance.
• Contribute with ideas that support an efficient and effective structure and resource allocation for the department, to ensure smooth workflow of operational processes and optimal utilization of resources.
• Provide input into the preparation and consolidation of the department’s budget, monitor financial performance during the year and identify areas of unsatisfactory performance (if any), and recommend mitigating actions.
• Update documents, retrieve documents, coordinate activities, work with help desks, support projects which might include processing SAP requests, submit expenses, place orders, create summary reports, and follow up with vendors.
• Answer, screen, and transfer inbound phone calls. Conduct any research the executive needs.
• Coordinatebetween the executive and employees.
• Provide input into the development and implementation of the department’s policies, systems, processes and procedures, identifying potential areas of improvement, to support an efficient and effective operation.
• Ensure compliance with all relevant HSE&E and QM policies, procedures and controls across the department to guarantee employee safety, legislative compliance, delivery of high-quality service standards and a responsible environmental attitude.

Job Types: Full-time, Permanent

Education:

• Bachelor’s (Preferred)

Experience:

• Admin Role: 4 years (Required)

Language:

• English (Preferred)