Location: United Arab Emirates, Dubai, DIFC
Legal Entity: Deutsche Bank DIFC, Dubai
Full / Part time: Full time
Permanent / Temporary: Permanent contract
Corporate Title: Associate
Reporting Line to: Head of Business Management
Start Date: As soon as possible
Administrator – Wealth Management, GSA
Deutsche Bank’s Private Bank corporate division combines the bank’s expertise in private banking with Postbank in Germany and the International Private Bank division. The International Private Bank combines Wealth Management and Private & Commercial Bank International units and bundles its private client business in Germany, the private- und business client business internationally, its wealth management business and its digital platform in one corporate division.
Deutsche Bank’s Wealth Management (WM) business is one of the largest wealth managers worldwide. We offer our clients a broad range of traditional and alternative investment solutions, as well as comprehensive advice on all aspects of Wealth Management. As a trusted partner of wealthy individuals and entrepreneurs, family offices and foundations, we create lasting value for clients. We specialize in developing bespoke solutions for our clients around the world, for instance wealth planning across successive generations and international borders, asset management with individual risk management, loans and deposits. All this is possible thanks to our global network, our many years of experience and our close collaboration with the Corporate Bank, Investment Bank and DWS. We aim to become a highly competitive global wealth manager by combining financial strength and stability with trustworthy partnership and forward-thinking in order to build sustainable and beneficial client relationships. As a growth business for Deutsche Bank, we contribute towards building a more balanced, less capital intense and stable business model for the bank.
The Administrator deals with the more complex administrative needs of the business area, and will provide administrative support to a total of 5 Senior Executives; 3 Group Heads and 2 Senior Managers, all of whom report into the Sub Market Head based out of Singapore.
The tasks required of the Administrator are often bespoke due to the tasks being linked to an isolated need in order to further a business initiative (e.g, discovery of and gathering relevant material from disparate sources, collating salient information and, with business direction, organising it into a cohesive presentation format.)
The Administrator will be able to handle escalations from Administrative Assistants in order to share knowledge and remedy complicated administrative matters. Administrators will be in contact with other Administration Profession members and areas of the Bank that support their Business area.
Your Key Responsibilities
H andle escalations from Administrative Assistants in order to share knowledge and remedy complicated administrative matters.
Calendar Management– coordination of all internal and external meetings, VCs and calls.
Coordinate all business travel arrangements and itineraries. Including, but not limited to visa requirements, transportation, hotel, flight bookings, DB Corporate Security for travel to High / Extreme Risk Countries etc. Ensuring all approval has been submitted in a timely manner as per the approval matrix.
Responsible for timely action on Executives requests and resolution of concerns.
Provide calendar management and administrative support for visiting Senior Executives.
Preparation and submission of monthly departmental invoices. As and when required, action the vendor onboarding process. Timely submission of monthly expense claims via Concur.
Responsible for the entry and submission of client entertainment and gifts on the company compliance system (concur) – obtaining necessary pre-approvals.
Assisting in the coordination and execution of yearly client events
Sourcing, management and execution of Client festive / seasonal gifts (Diwali / EID etc).
Handling the on and off-boarding procedures for new / departing employees.
Co-ordinate trainings held locally and by the Singapore or Geneva Booking Centers.
Administrative support for team; taking minutes of meetings, management of internal mailing lists, team communication circulars, etc.
Adhoc project based tasks.
Manage stationery & IT inventory for the Business.
Your Skills and Qualifications
Graduate degree at a minimum
At least 2 years experience in an Office Management, Administrator role
Service and solution oriented, ability to work in a high paced environment under pressure
Should be assertive, organized and flexible
Strong organization and prioritization skills
Meticulous, methodical and concise, with a strong attention to detail
Strong inter-personal skills and excellent communication skills with a positive approach
Deutsche Bank is an equal opportunity employer who seeks to recruit and appoint the best available person for a job regardless of marital / civil partnership status, sex (including pregnancy), age, religion, belief, race, nationality and ethnic or national origin, color, sexual orientation or disability.
We guarantee that your application will remain anonymous and be treated confidentially.
Please let us know if you require any adjustments to enable you to apply or attend an interview. If you would like to discuss your requirements, or have any concerns about the application process, please contact your recruiter.
Our values define the working environment we strive to create – diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.
We promote good working relationships and encourage high standards of conduct and work performance. We welcome applications from talented people from all cultures, countries, races, genders, disabilities, beliefs and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.