COLABS Hiring for Executive Assistant Job at Lahore Full Time

EXECUTIVE ASSISTANT – JOB DESCRIPTION

ABOUT US

COLABS is Pakistan’s fastest growing flexible workspace. Our community today has 1000 seats and over 100 companies across multiple facilities in Lahore. Our community is a good mix of freelancers, startups, SMEs and large corporate and international companies. COLABS has a network of 100+ ecosystem partners across universities, government and industry leaders.

COLABS is constantly innovating, creating new work experiences, and redefining the future of work in Pakistan. Our mission is to knit together a community of 100,000 entrepreneurs across Pakistan.

ABOUT THE ROLE:

COLABS is seeking an Executive Assistant. This self-driven, self-motivated and enthusiastic individual will work as a coordinator and a liaison between the Top-level management i.e. the C.E.O, the C.O.O and the C.F.O and the rest of the team including the department heads and managers. This also includes following up on the given tasks and scheduling review meetings on behalf of the C.E.O, the C.O.O and the C.F.O. with the departments.

Executive Assistant: (80%)

· Maintain and organize the calendar of the C.E.O, the C.O.O and the C.F.O. of the company.

· Setting up and organizing internal team meetings as well as external meetings for the C.E.O, the C.O.O and the C.F.O. of the company.

· Taking minutes of all the meetings and circulating them to all stakeholders/parties involved in the meeting. Making sure the minutes are available in the session scheduled.

· Coordinating with all stakeholders/parties that were invited in the meetings. Making sure all are available for the scheduled sessions.

· Handling all the correspondence including confidential and sensitive details, to and from the C.E.O, the C.O.O and the C.F.O. office.

· Responsible for the travel and accommodation arrangements in coordination with external departments and teams on behalf of the C.E.O, the C.O.O and the C.F.O. of the company.

· Manage petty cash and expenses in coordination with the finance team for the C.E.O, the C.O.O and the C.F.O. of the company.

· Coordinate with the rest of the team, department heads and managers, to follow-up on tasks and action items that were given by the C.E.O, the C.O.O and the C.F.O. of the company

· Act as a team coordinator by liaising between the CEO the C.E.O, the C.O.O and the C.F.O. with the rest of the team, department heads and managers.

Growth: (20%)

· Assisting in executing the Growth strategy by preparing presentations, templates and business plans.

· Assisting in managing formal sales/external communication on behalf of the strategy team.

· Responsible for conducting internal/market research to gather data and insights that helps in analyzing the brand’s growth across departments. This includes gathering community insights, analyzing their needs and requirements, that can be used across different departments to increase member satisfaction.

· Assisting in developing and launching new products that can become a revenue generating stream for COLABS, based on insights gathered above.

· Assist in any cross departmental project-based work that is allocated by the strategy team

MINIMUM REQUIRMENTS

· Bachelor’s degree or equivalent experience

· Proficient in Microsoft Office suite

· Experience in managing multiple priorities, administrative coordination, and logistics

· Well-organized, detail-oriented, ability to multi-task with great follow-up skills

· Strong written and verbal communication skills

Application Deadline: 30/09/2021

Expected Start Date: 12/10/2021

Job Type: Full-time

Salary: Rs55,000.00 – Rs65,000.00 per month

COVID-19 considerations:
Vaccination Certificate is must.
Masks are required to be worn in the common areas.

Application Question(s):

• What makes you the best candidate for this position?

Willingness to travel:

• 50% (Preferred)

Work Remotely:

• No