Canadian University Dubai Hiring for Executive Assistant at Dubai, United Arab Emirates Full Time

ABOUT CUD

Canadian University Dubai (CUD) was established to harness the power of education; to strengthen communities and transform lives irrespective of background, upbringing, and access to opportunities. Since its establishment in 2006, CUD has pursued this agenda to firmly make its mark on the higher education landscape. The first accredited Canadian University outside of Canada, the institution was the forerunner in taking the country’s world-renowned education system beyond the Canadian borders. The University is entering its next phase of strategic development, that will be characterized by the re-shaping of its educational ecosystem form a research-led perspective. With a focus on innovative learning and teaching, and research, CUD draws on the strengths of Canadian Education, and plays a pivotal role in facilitating access to Canadian partner universities where our students can complete their studies. At same time, CUD is exploring future education by blending educational theories, best practice and culture from the local and the global. For detailed information about the university, please visit www.cud.ac.ae

The Executive Assistant provides administrative support to the VPAA. To be effective, he or she must fully understand the VPAA’s schedule and priorities, including travel commitments and speaking engagements, be prepared to make rapid changes to plans, and inform the VPAA in advance of scheduling conflicts and priority conflicts.

The Executive Assistant to the VPAA liaises with Academic Deans, Department Chairs, international visitors, government offices, and local communities.

Key Accountabilities

• Act as first point of contact for the VPAA meetings with senior members of the university, faculty members, business representatives etc.
• Schedule all appointments and meetings for the VPAA; proactively manage the calendar to include requirements of the VPAA’s external activities, including stakeholder relationships and community events
• Ensure that the VPAA is fully briefed and prepared in advance of all internal and external appointments, meetings and calls, and is aware of priority matters.
• Manage the correspondence, direct communications as appropriate with the Faculty.
• Manage all travel preparations for the VPAA which include travel preferences, accommodation, transportation, phone packages, conference registrations, meeting schedules, etc. and prepare complete itinerary for travel
• Handle complex situations, including rerouting travel/changes in accommodations/last-minute changes in event schedules.
• Think critically in unexpected situations to assess what needs to be completed and prioritize tasks effectively
• To process a wide range of reports, letters, papers and prepare presentational material.
• Complete other projects as requested by the VPAA.
• To keep track of all documentation related to CAA visits.
• To keep track on the Faculty’s teaching load, coordinate with HR and provide them with the necessary updates.

MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS

Qualifications:

Bachelor/Post-Graduate Diploma.

Experience:

Minimum 5 years experience in similar position, working in a multi-national/cultural background. Experience in an educational institution set-up would be an advantage

Knowledge/skills:

• Excellent appreciation of office automation, computer literacy (MS Office etc.) and secretarial skills are required.
• A team player with excellent communications and written skills
• Superior organizational, analytical, and planning skills
• Superior time management skills and the ability to prioritize work
• Work with a minimum supervision.
• Ability to work under pressure