American University of Sharjah Hiring for Administrative Assistant – months contract | College of Engineering at مدينة الشارقة Full Time

The College of Engineering – Computer Science and Engineering department is seeking an Administrative Assistant for 3 months, starting from August 24. The Administrative Assistant will play a key role in supporting and ensuring the smooth operation within the department.

Job Responsibilities

• Communicate effectively with Computer Science and Engineering (CSE) students and help them understand academic rules/policies.
• Coordinate student advising and registration.
• Assist in scheduling classes and coordinating textbook orders.
• Assist in managing and scheduling events, including printing of promotional materials and programs.
• Handle phone inquiries and act as department help desk.
• Enter requisitions and maintenance requests on the system or through email.
• Act as custodian of documents and records, including database and spreadsheet files.
• Create various departmental reports needed by the Faculty, Head, Dean’s office.
• Deal with day-to-day student issues including petitions and transfer issues.
• Create and administer various online surveys.
• Help organize student events.
• Coordinate with the faculty concerning their grants and other forms.
• Coordinating student course evaluations.
• Perform other related administrative functions as necessary or as directed by supervisor.

Qualifications And Skills Required

• Bachelor’s degree in a relevant field.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and experience with online scheduling tools
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated ability to handle multiple tasks with frequent interruptions.
• Ability to work independently with minimal supervision.
• Strong organizational and time management skills.
• Knowledge of student registration processes.
• Skill in data archiving and analytics.
• Skill in writing effective reports
• Available to work on weekends if necessary.

Qualifications And Skills Preferred

• Experience in a higher education work environment.
• Knowledge of the higher education system in an American University’s context.
• Familiarity with banner registration system.

How To Apply

• Interested applicants should fill out the form .
• The selected applicant with a valid resident visa should provide AUS with a Letter of No Objection from their sponsor before joining.
• AUS alumni are encouraged to apply.
• Only shortlisted candidates will be contacted. Applicants who do not meet specified requirements will not be shortlisted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.