Supervise & coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that ATG – FM operations runs smoothly
Functional Roles and Responsibilities:
Maintain all documentation for the FM team, including drawings, contracts, manuals etc
Drawing up the contracts and follow through till signatures of all parties
Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes
Archiving FM documents to ensure quick recovery of data
Maintaining FM sharepoint folder to ensure all relevant information is available readily and easily
Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues
Liaise with the various Government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office and Dubai Land Department as and when required
Provides all other services and functions that may enhance and cater to more wholesome delivery of services
Handle Petty cash and the process associated to ensure adequate money is available at all times
Raise and follow up on LPO’s from receiving quotations to ensuring payment
Follow ups with vendors for various issues including arranging visits, quotations, invoices, reports etc
Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team