Al Tayer Real Estate Hiring for Accommodation Coordinator at Dubai, United Arab Emirates Full Time

To provide administrative support for the staff accommodation and assist the Accommodation Executive with general functions as assigned

Functional Roles and Responsibilities:

• Responsible for the care and upkeep of premises, supervise cleaning duties and emergency services necessary to maintain hygiene standards
• Act as the liaison and first point of contact for the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues.
• Liaise with the various Government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office and Dubai Land Department as and when required.
• Handle Petty cash and the process associated to ensure adequate money is available at all times.
• Raise and follow up on LPO‘s from receiving quotations to ensuring payment.
• Follow ups with vendors for various issues including arranging visits, quotations, invoices, reports etc.
• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team.
• Maintain all documentation for the FM team, including drawings, contracts, manuals etc.
• Drawing up the contracts and follow through till signatures of all parties.
• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes.
• Archiving FM documents to ensure quick recovery of data.
• Act as the conduit between the Management / Accommodation Supervisor and the staff living at the accommodation for all accommodation related maintenance and upkeep issues.
• Handle the staffs check-in / check-out process, provide welcome packs, and ensure that the living quarters are clean and up to the prescribed ATG standards
• Receive staff logs relating to maintenance of furniture/appliances, log all maintenance complaints with the landlord or Service Supplier, escalate to Accommodation Supervisor where necessary, follow up till action is done, accompany Technician while work is being done and provide feedback as and when necessary