Abdulla H Al Mutawa Sons Co Hiring for Administrative assistant Job at Saudi Arabia Full Time

Job Description

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities

Provides administrative support to ensure efficient operation of office.

Answers phone calls, schedules meetings and supports visitors.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

Exhibits polite and professional communication via phone, e-mail, and mail.

Supports team by performing tasks related to organization and strong communication.

Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

Provides information by answering questions and requests.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Contributes to team effort by accomplishing related results as needed.

Maintain electronic and hard copy filling system.

Perform data entry and scan documents.

Prepare and submit timesheet.

Prepare and Taking notes of MOM.

Prepare and modify documents including correspondence, report, draft, memos and emails.

Assist in resolving any administrative problems.

Research and creates presentations

Generate reports

Handle multiple projects

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Contribute to team effort by accomplishing related results as needed

Requirements

Bachelors degree in finance.

Managerial experience strongly preferred

Exceptionally well organized with an aptitude for data

Outstanding communication skills, both written and verbal

Solid networking and interpersonal skills

Able to generate budgets and reports

Strong presentation skills, able to explain and elaborate.

Able to develop strong, cooperative relationships with the teamwork.

Creative thinking skills and ability to solve problems

Professional in using Microsoft office applications (Excel-Word).

English language skills.

Minimum 5 years Relative experience

Cost control skills and experience is additional advantage.

Experience

Minimum 5 years Relative experience

Job Location

Saihat

Education

Bachelors degree in finance

Nationality

Any